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Office Resources

The Office of Student Activities and Leadership Development is here for you! Below you will find links to forms, applications and handouts that will help you with planning events, scheduling fundraisers, ordering apparel and more!

Transportation, Living Essentials, discounts and more!

We'll Prepare You to Travel!

Helpful Handout: Conference Travel for Clubs and Organizations

Intent to Travel Form

Conference Proposal Form

Provost Funding Application (Deadline has passed for Fall 2017 Conference Travel)

Afghan Program

Thank you for your interest in this Western New England University Student Senate fundraising project. Proceeds from the sales of the afghans are designated for student scholarships and financial assistance. The project was adopted by the 1998-1999 Student Senate and was carried forward with the assistance of the late Professor Henry Bazan and advisor Maureen Hart Keizer, Associate Dean of Students/Director of Student Activities & Leadership Development.

The history and memories of the University are captured on the multicolored afghan making it a cherished remembrance of the University. To order, please use the below order form and return it to the Office of Student Activities & Leadership Development.

Afghan Information

Afghan Order Form

Student Leadership Positions

At Western New England University, you are simultaneously able to live and practice what is taught in your everyday student experience.

Students have extensive opportunities to get involved in a variety of capacities on campus. From planning programs for the entire campus to making crucial decisions as a part of Student Senate, students inspire their peers and lead by example. Student leaders ignite the campus with school spirit and pride and implement new, engaging initiatives for the student body.

Position Description and Application

The Campus Activities Board (CAB) President is an appointed position by the President of Student Senate.  The role of the President is to ensure that CAB is running efficiently and to make sure all the officers and committee chairpersons have the resources they need.  The President is also responsible  for presiding over all functions of the Campus Activities Board, including meetings, assisting chairs with their events, and providing a support system for all members where needed.  Additionally, the President will select the other members of the leadership team and provide weekly updates to Student Senate. The President position requires an enthusiasm about cultivating leadership development opportunities for peers, strong organization and communication skills, and a willingness to engage in peer accountability. Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Are YOU interested in being the next Midnight Madness Chair?

The Student Senate has officially opened up its applicaiton process for the Midnight Madness Chair position. Midnight Madness is one of our University's most treasured traditions. Each year members of all four classes compete with each other to try and win the coveted Midnight Madness trophy. Class members participate in games, events, and trivia as well as going through publicity events and even a dance competition in an effort to win points to bring home the cup. 

Student Senate is planning on appointing a chairperson before we leave for summer vacation so that the chair will have ample time to prepare for the event. Interested applicants should submit their application (click here) by 11:59pm on Thursday April 27th. Interviews will be held on Friday April 28th and over the weekend if needed. If you have any questions please reach out to thaddeus.france@wne.edu

Position Description and Application

The Campus Activities Board (CAB) President is looking to assemble a team of students interested in producing a variety of events for the Western New England University community and willing to serve as officers’ and committee chairpersons.  Additionally, the officers and committee chairpersons will be responsible to recruit, lead, and motivate a committee of peers to ensure the success of the events.

Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Officers

Vice President

The role of the Vice President position is to assist the President with the day-to-day operation of the organization. It is very important for the Vice President to work closely with the President on all matters concerning the organization. The Vice President is responsible for organizing and conducting the weekly General meetings.

Treasurer

The Treasurer is to maintain all financial records for the organization.  Additionally, the Treasurer is to conduct a budget meeting each semester to prepared and present a budget to the Student Senate Financial Committee. Additionally, the Treasurer works closely with the Student Senate Treasurer to perform semester audits of the CAB budget.

Secretary

The Secretary is responsible for keeping attendance, minutes for all executive board and general member meetings of the organization.

Publicity Chairperson

The Publicity Chairperson is responsible for coordinating and implementing campus-wide marketing campaigns, which includes the creation of all promotional print and digital materials for the CAB with the committee chairpersons such as advertisements, flyers, and posters. The Publicity Chairperson, in coordination with the committee chairpersons, is accountable for the content of the CAB social media including its accuracy, timeliness, and usefulness. The Publicity Chairperson is also responsible for researching and developing new advertising formats and coordinating the printing of all promotional materials.

Committee Chairperson

The Committee Chairperson is responsible for all matters of programming containing to events their committee plans each semester. The Committees Chairperson will also work directly with the CAB Officers and Adviser (s). They will also be responsible for carrying out all events. Some of the duties performed by the Chairperson of Committees include:

  • Working with Campus Activities Board to determine what types of programs and entertainment to provide to the Golden Bear community, typically 2-3 events per semester;
  • Work within the allocated budget per semester and ensure it is spent wisely while programing to the best of your ability;
  • Contact, work and deal with agents and managers to attain entertainment and needed information (transportation, setup, etc.);
  • Provide weekly updates of the committee’s activities and run weekly committee meetings during the general meetings.

Comedy

The Comedy Chairperson is in charge of choosing, booking, producing, and publicizing the comedians for the Campus Activities Board with the help of his/her committee.  The comedy series should occur once a month and provide a wide range of comedians with the pleasing of the University community in mind.

Diversity and Alternative Entertainment

The Diversity and Alternative Entertainment Chairperson has the opportunity to book acts from all over the country presenting on topics such as music, the arts, diversity, the government, and college life in general.  This chair shall work with his/her committee to determine which acts to have as well as advertising and producing each event.

Films

The Films Chairperson picks, orders, publicizes, and shows the films on campus with the help of his/her committee.  The films chair should make it a personal goal with his/her committee to provide events that shall occur with the movie.

Homecoming/Spirit

The Homecoming/Spirit Chairperson works with the Alumni Department to create a weekend where Alumni can return to campus to enjoy entertainment and socialize with friends.  This chair must attend all Homecoming meetings and actively promote and plan the weekend with the help of his/her committee.  This chair also plan events to raise school spirit and get students excited about being a part of the Western New England Community.

Late Night

The Late Night Chairperson is responsible for creating and implementing programs for Late Nights @ the Rock. The chair will work closely with their committee as well as the program coordinator to produce programs within the theme set forth by the Office of Student Activities & Leadership Development. This chair is also responsible for the traditional “Stress Relief” program at the end of each semester. 

Small Concerts

The Small Concerts Chairperson, along with his/her committee, review music from local bands as well as nationwide bands and decide which ones to bring to campus.  Performers should be chosen to please the largest campus population possible.  The chairperson must also produce and publicize the event.  Two to three small concerts are expected each semester.

Traditions (CURRENTLY OPEN)

The Traditions Chairperson with the help of his/her committee plan, produce, and publicize all the events for both Freak Week and Spring Week.  Both weeks are five to seven days long and should include a variety of different forms of entertainment.  Co-sponsoring with other committees for these weeks is highly encouraged.

Travel (CURRENTLY OPEN)

The Travel Chairperson  with the help of his/her committee is in charge of planning and coordinating trips and recreational activities of the Campus Activities Board.  Co-sponsoring with other clubs is highly encouraged. 

Position Descriptions and Application

GBTV Station Manager is looking to assemble a team of students interested in producing a variety of television shows for the Western New England University community and willing to serve as officers. GBTV is open to all undergrad students regardless of field of study.
Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.
Assistant General Manager Responsibilities:  
  • Schedule weekly general meetings and prepare general meeting agendas.
  • Mentor and train new members with assistance from the Technical Director.
  • To act as presiding E-board member in the absence of the President.
  • To keep the university community aware of meetings and membership opportunities with the club with the help of the Director of Communication.
  • To plan and run all general member meetings so that each has a purpose for our members to attend.
  • Actively seek to increase GBTV membership and retention of general members within GBTV.
  • To work with the Director of Communications and General Manager in connecting with academic departments in regards to recruitment.
Director of Communications:
  • To record and keep minutes of all GBTV meetings.
  • To obtain a membership list for the GBTV at the beginning of each semester.
  • Maintain the Kodiak classroom.
  • To promote and oversee all GBTV publicity as a whole through both print and social media.
  • Work with the directors and general members in producing advertising for their content.
  • Work with the General Manager and Vice President in recruitment based advertising.
  • To coordinate production crews in regards to availability for productions with all Directors and booking talent. (i.e. the Talent Booker should be able to go to the Director of Communications to find out what times they can offer to guests to film)
  • To work with the Vice President in connecting with academic departments in regards to recruitment.
Financial Director:
  • To verify and submit to the Director of Student Activities for payment vouchers for all expenditures.
  • To maintain an updated financial status of GBTV that can be reported on at the E-board meetings.
  • Work with the Technical Director in ordering all technical needs.
  • Work with all Directors in ordering production based items.
  • Oversee all office supply purchases.
  • Oversee creation and submission of GBTV’s budget with assistance from the President.
  • To make sure GBTV remains within its budget while using it effectively.
Technical Director:
  • Maintain an updated inventory/equipment list for GBTV.
  • Work with Financial Director in budgeting and ordering new equipment.
  • Oversee equipment sign-outs for GBTV productions and update equipment policies as needed.
  • Coordinate set-up and oversee larger scale technical productions as well as breakdown.
  • Coordinate Office/scheduling hours and make sure they’re attended.
  • Enforcement of the 24 Hour Production Rule within the office.
  • Assist the Vice President in mentoring and training new members.
Production Director:
  • Oversee the planning, production, and editing of our productions, ensuring it is of high value and quality for our campus to view.
  • As best as possible stick to a weekly or at least bi-weekly production schedule.
  • Coordinate both your media base, as well as your creative writing group to maximize efficiency.  (i.e. have the pieces for the  ‘week of’ production done, while coordinating next week’s so you're always one production ahead.)
  • Keep production crews on task to meet deadlines and get firm commitments out of general members on who will produce what and by when.
  • Work with the Director of Communications and general members, to publicize the content we are producing across our social media platforms as well as print media.
Sports Director:
  • Oversee the planning, production, and editing of our Sports medium, ensuring it is of high value and quality for our campus to view
  • Keep production crews on task to meet deadlines and get firm commitments out of general members on who will produce what and by when.
  • Work with the Director of Communications and general members, to publicizes the content we are producing across our social media platforms as well as print media

Position Description and Application

The Spring Event Chairperson is an appointed position by the President of Student Senate.  The role of the Chairperson is to ensure that the committee is running efficiently and to make sure all the sub-committee chairpersons have the resources they need.  The Chairperson is also responsible to act as a spokesperson for the committee, select sub-committee chairpersons (Box Office, Hospitality, Marketing, Production, and Security), provide bi-weekly updates to Student Senate and conduct executive committee meetings. The Chairperson position requires an enthusiasm about cultivating leadership development opportunities for peers, strong organization and communication skills, and a willingness to engage in peer accountability. Successful candidates will complete an application, interview and be successful in the classroom.

Position Description and Application

The Spring Event Chairperson, along with Student Senate, is looking to assemble a team of full-time undergraduate students interested in producing the next Spring Event and willing to serve as sub-committee chairpersons.   Additionally, the chairpersons will be responsible to recruit, lead and motivate a committee of peers to ensure the success of the event.

Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Box Office

The Box Office Chairperson coordinates all aspects of ticket sales for Spring Event including, pre-sale and day of sales for the event.  The Box Office Chairperson, in conjunction with the Marketing Chairperson, is to determine and purchase promotional materials for Spring Event. The recruitment and retention of a large committee is essential for the success of the position.

Hospitality

The Hospitality Chairperson coordinates the hospitality needs for all Spring Events needs including event staff and performer needs. The Hospitality Chairperson is also responsible for the overall atmosphere in the Green Room(s) and venue.

Marketing

The Marketing Chairperson is responsible for coordinating and implementing campus-wide marketing campaigns, that includes the creation of all promotional print and digital materials for Spring Event such as advertisements, flyers and posters. The Marketing Chairperson, in coordination with the Box Office Chairperson/Committee, is to purchase all promotional materials for Spring Event. They are accountable for the content of the Spring Event social media including its accuracy, timeliness, and usefulness. The Marketing Chairperson is also responsible for researching and developing new advertising formats and coordinating the printing of all promotional materials.

Production

The Production Chairperson coordinates all technical and mechanical aspects of Spring Event (lights, sounds, etc.) and is responsible for coordinating the venue needs for Spring Event.  This includes reserving venues, determining venue set-ups, ordering non-technical equipment and accommodating extra venue needs such as parking permits.  The Production Chairperson will organize and schedule crews the various aspects of the event. The Production Chairperson works with various campus departments to ensure the success of the event. The recruitment of a large committee is essential for the success of the position.

Security

The Security Chairperson coordinates all aspects of safety and security of the venue, patrons and guests.  The Security Chairperson works closely with the Department of Public Safety to ensure peace through conspicuous patrol, respond to calls for assistance including emergency and crisis situations, and provide other safety-related services.

Position Descriptions and Application

The purpose of Student Media is to report university and community issues and events. At Western New England, there is a group of dedicated student leaders who take on this role as members of GBTV (Television), The Cupola (Yearbook), Review of Art and Literature (Literary Magazine), The Westerner (Student Newspaper) , and WNEK The Voice (Radio Station). Through their respective media organizations, these students work to bring relevant news, information, and entertainment to the Western New England community. Though each organization is different, they work collaboratively through programming, news sharing, and the Student Media Advisory Board to ensure they are serving the community in the most effective ways. Student Media is open to all undergrad students regardless of field of study.

Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the semester and cumulative.

GBTV (SPRING APPLICATION)

The Station Manager/President of Golden Bear Television (GBTV) is an opportunity for anyone interested in expanding their leadership development within the television broadcast field.  The Station Manager of GBTV is responsible for overseeing the daily operations inside and outside of the station and will act as the liaison and spokesperson between the station and the university community. The Station Manager is also responsible to select and appoint all positions of the executive board (Assistant Station Manager, Financial Director, Technical Director, Director of Communications, News Director and Sports Director), provide bi-weekly updates to Student Media Board and conduct executive committee meetings.

The Cupola Yearbook (SPRING APPLICATION)

The Editor in Chief of The Cupola Yearbook is a great opportunity for anyone interested in expanding their leadership development within student media. Some of the responsibilities of the EIC are as follows: Presiding over all meetings, appointing all positions within the executive board and standing committees, making editorial decisions as to the content and makeup of The Cupola, ensuring that all deadlines are met throughout the year, act as liaison between the organization and University Administration and other representatives and overseeing any other duties pertaining the publishing of a creatively driven well rounded yearbook.

The Review of Art and Literature (SPRING APPLICATION)

The Editor in Chief of The Review of Art and Literature, the campus literary magazine, is a great opportunity for anyone interested in expanding their leadership development through the Arts. Some of the responsibilities of the EIC are as follows: Presiding over all meetings, appointing all positions within the executive board, making editorial decisions as to the content and makeup of The Review of Art and Literature ensuring that all deadlines are met throughout the year, act as liaison between the organization and University Administration and other representatives, and overseeing any other duties pertaining the publishing of a creatively driven well rounded Review.

The Westerner (FALL APPLICATION)

The Editor in Chief of The Westerner Student Newspaper is a great opportunity for anyone interested in expanding their leadership development within the journalism field. Some of the responsibilities of the EIC are as follows: Presiding over all meetings, appointing all positions within the executive board, making editorial decisions as to the content and makeup of The Westerner, ensuring that regular issues are published and any other duties pertaining the publishing of the newspaper on a bi-weekly basis.

WNEK The Voice (FALL APPLICATION)

The Station Manager of WNEK The Voice is an opportunity for anyone interested in expanding their leadership development within the radio broadcast field.  The Station Manager of WNEK The Voice is responsible for overseeing the daily operations inside and outside of the station and will act as the liaison and spokesperson between the station and the university community. The Station Manager is also responsible to select and appoint all positions of the executive board (Assistant Station Manager for Programming, Financial Director, Technical Director, and Director of Communications), provide bi-weekly updates to Student Media Board and conduct executive committee meetings.

Application

The Student Senate Secretary position is a fantastic leadership opportunity for any students interested in being involved in Student Government. The Secretary is responsible for attending all Senate meetings and recording minutes. The Secretary is also responsible for handling many of the logistic details of supporting the organization. If you’re a detail oriented person then this is the perfect role for you

If you have any questions regarding the position, please contact Student Senate President Thaddeus France at thaddeus.france@wne.edu or 413-262-6263.

Click here to apply!

Leadership Through Employment

The Office of Student Activities and Leadership Development is committed to enhancing student development outside of the classroom. A great way to develop your leadership is through on campus employment. Campus Center employees participate in training and professional development throughout the year to enhance their transferable leadership skills.

Read More

Position Descriptions and Application

WNEK The Voice Station Manager is looking to assemble a team of students interested in producing a variety of radio shows for the Western New England University community and willing to serve as officers. WNEK The Voice is open to all undergrad students regardless of field of study.

Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Program Director/Vice President

The responsibilities of the Program Director (hereinafter known as “PD”) are listed as but are not limited to:

  • Extracting information from applications to produce the show schedule for the semester via Excel spread sheet (name, phone number, genre, possible partner(s), desired time slot(s), etc.)
  • The PD updates the schedule as needed and posts it via Kodiak to the WNEK community.
    • Slots are awarded to members who have been trained and have agreed to the conditions of the WNEK Training Manual which includes but is not limited to Western New England University Policies and WNEK rules.
  • The PD works with the other members of the leadership team to ensure that at times that DJs will be on-air there is on-call or in person coverage.

 Financial Director

The Financial Director’s (hereinafter known as “FD”) responsibilities are listed as but are not limited to:

  • Making sure financial responsibilities are met such as paying bills, royalty fees, managing purchase orders, paying DJs on time and in full for their services and keeping spending within budget range. This responsibility will be shared with the adviser(s) if need be.
  • The FD shall be responsible for the upkeep and close monitoring of WNEK’s financial status. This means keeping track of every debit and credit to our account throughout the semester. At the FD’s discretion, executive board meetings will set aside time to present the status of the budget. The FD is the only person who can approve purchases at the station, including purchases from the Executive Board. Every purchase at the station should be approved and recorded by the FD.
  • The FD is responsible for making sure that WNEK’s budget is approved by senate each spring.  This means compiling the budget proposal (determined by the entire executive board), determining an estimated cost for each item, submitting a proposal to senate, and attending any hearings or votes necessary to make sure the budget passes.

 Technical Director

The Technical Director’s (hereinafter known as “TD”) responsibilities are listed as but are not limited to:

  • The TD is in charge of the training procedure at WNEK. This includes the on-air studio, production studio and mobile DJ equipment.
  • The TD is required to generate/update the training manual
  • The TD ensures all DJs are familiar with the Rules and Regulations of the training manual
  • The TD will ensure that DJs are competent and familiar with on-air equipment prior to broadcasting over the airwaves or to the public.
  • The TD is in charge of keeping the equipment up to date and in good repair.  This includes but is not limited to:
    • Office equipment (printer, computer, office supplies, furniture)
    • Studio equipment (audio, computers, furniture, etc.)

Marketing Director

The Marketing Director is responsible for coordinating and implementing campus-wide marketing campaigns, which includes the creation of all promotional print and digital materials for the WNEK The Voice such as advertisements, flyers, and posters. The Marketing Director, in coordination with the other student leaders and on-air personalities, is accountable for the content of the WNEK The Voice social media including its accuracy, timeliness, and usefulness. The Marketing Director is also responsible for researching and developing new advertising formats and coordinating the printing of all promotional materials.