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Registrar and Records

Change of Address Form

Please complete the "Change of Address" form and mail to:

Western New England University
Student Administrative Services
1215 Wilbraham Rd.
Springfield, MA 01119
Change of Address

Change of Major/Minor

This form is required for any student who wishes to change their major, declare a second major, or declare a minor. The completed form must be returned to the dean's office of the desired major.

Change of Major/Minor

Change of Name Form

Please complete the "Change of Name" form and mail to:

Western New England University
Student Administrative Services
1215 Wilbraham Rd.
Springfield, MA 01119
Change of Name

Cooperating Colleges of Greater Springfield (CCGS)

Western New England University, in cooperation with seven of the area’s public and private institutions, has established a cooperative association designed to enhance the educational experience through the use of cooperative programs and services. Those services include inter-college library privileges, joint student activities, academic cooperation, and student activity calendars.

Known as the Cooperating Colleges of Greater Springfield (CCGS), the association was formed in 1970 by the presidents of the member institutions: American International College, Bay Path University, Elms College, Holyoke Community College, Springfield College, Springfield Technical Community College, Western New England University, and Westfield State University.

CCGS also sponsors an eight-college exchange program. Under this plan for curriculum enrichment, any full-time undergraduate who has paid tuition at their own home college may take up to two courses or up to eight credit hours per semester each semester at any one of the other CCGS institutions, provided that the courses are not offered at the home institution and that seats are available at the host institution. Part-time students attempting at least six credit hours in a degree program are also qualified to participate in the CCGS program. The above-stated conditions may not apply to summer sessions, evening classes, winter session, continuing education classes, and online courses. Information concerning additional guidelines and registration procedures may be obtained from the Student Administrative Services (SAS) office.

Degree Verification

Western New England University has authorized the National Student Clearinghouse to provide degree verifications. This service is available 24 hours a day, 7 days a week.  The National Student Clearinghouse can be contacted at:

Diploma Replacement

Western New England University alumni who wish to obtain a replacement diploma must complete the University Diploma Replacement Form. There is a $50 fee for diploma replacement which must accompany all requests.

Please complete the form and fax it to the Student Administrative Services office at 413-796-2081 or mail it to the address below:

Western New England University
Student Administrative Services
1215 Wilbraham Rd.
Springfield, MA 01119

Diplomas will take approximately 10-12 weeks and will be mailed to the address provided on the form. All replacement diplomas will contain the signatures of current Western New England University officials and will include the same honors as noted on the original diploma (ie. cum laude, magna cum laude, summa cum laude).

Please note that diplomas are not issued if the student has outstanding financial obligations to the University.

Diploma Replacement

Enrollment Verification

Current Students

Students requesting enrollment verification must go through CONNECT2U to access the National Student Clearinghouse and obtain the verification certificate.

1. Once you are logged in to CONNECT2U, click on "Get your enrollment certification" located on the right hand side of the screen under "Enrollment Certification".

2.  You will be connected to the National Student Clearinghouse Student Self-Service Site.  Select "Current Enrollment" or "All Enrollment", then click on "Obtain an enrollment certificate".

3. Log off after printing certificate. 

Third Party Enrollment Verifications

Western New England University has authorized the National Student Clearinghouse to provide enrollment verifications. This service is available 24 hours a day, 7 days a week.  The National Student Clearinghouse can be contacted at:

Special Authorization for Access to Student Educational Records

Under the provisions of the Federal Rights and Privacy Act of 1974 (FERPA), as amended, students have the right to inspect and review all College records directly related to them. Exceptions are medical and psychiatric records and financial records of parents. Students' educational record, except as otherwise designated in the University Catalogue, will NOT normally be released without the students approval.

Western New England University recognizes that in many cases students and parents freely exchange information about educational progress. In order to facilitate that process, a special release form has been developed that allows College personnel to share certain information about student progress with parents. This form must be signed by the student and can then be returned either to the Office of First Year Students & Students in Transition or Student Administrative Services.

Release Form

Traditional Student Complete Withdrawal Form

This form is for Traditional Fulltime undergraduate students who would like to withdraw during the semester.
Withdrawal Form