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In Class Accommodation

Description and Processes

Access to teacher handouts, slides, overheads: The handouts need to be converted into an electronic format. Having access to handouts can be helpful when a student needs the extra time to read them or when a student has trouble focusing or organizing while listening to the lecture.

Process: Student must sign-up to receive handouts, slides, overheads, etc. from instructor at the beginning of the semester.

Additional time on in-class writing assignments: Some students may require additional time on any in-class writing assignment. SDS recommends that the faculty member and the student communicate directly to determine the best way to implement this accommodation. If there are any questions, please feel free to contact SDS.

Process: Student must make arrangements with instructor prior to the day of in-class writing assignment. If the instructor is unable to provide extended time, please notify and make arrangements with SDS.

Assistive Technology (note taking devices, reading software, word processors, etc.): There is a variety of assistive technology available to students with disabilities. Some students may require the use of a computer to complete exams, with or without special software. SDS has some laptops available for testing purposes. There is also assistive technology installed on some student's personal computers to assist in reading, writing or study skills. If you have questions about this, please contact SDS. A full list of available assistive technology.

Process: Student must make an appointment to discuss use and implementation of assistive technology.

Closed Captioned Videos: Students who are Deaf, hard of hearing or, who have processing disabilities can only have access to class videos that have been captioned. If the copy being shown is not captioned, please contact SDS to determine what needs to be done to have the video captioned or to look for alternate solutions prior to the time of the class.

Translating/Transcribing: Students who are Deaf or hard of hearing may require translating or transcribing services.

Read information written on the board aloud for students with visual disabilities: Students, who are either Blind or have limited vision, may not be able to see information that is written on the board. Therefore, it is important for the instructor to read aloud all information that is written on the board in order to provide the student equal access to the information.

Note taker: At times, some students have difficulty taking notes. Some students would benefit from copies of course notes from another student in the class. With the student’s consent, the professor, instructor or teaching assistant can make a general announcement that there are students in the class who have disabilities which preclude them from taking comprehensive notes and that it would be appreciated if other students could give the student with a disability copies of their notes. If a student agrees to be a note-taker, please have them call, email, or stop in to the Office of Student Disability Services. We request that this process is conducted in the most confidential manner. We do not want other class members to be made aware of which student is requesting the service.

Process: A student looking to use a note taker MUST formally request this accommodation from SDS each semester. He/She must list all courses and instructors for which he/she would like to have a note-taker. AFTER this request has been made, SDS will send out the necessary paperwork and materials to the instructor(s) for this accommodation. Students need to make arrangements with his/her instructors regarding how he/she will obtain the notes after each class while maintaining confidentiality.

Occasional exceptions to the absentee/tardiness policy: The Americans with Disabilities Act, 1990, specifies that case-by-case exceptions should be made to established policy in order to avoid discrimination on the basis of a disability. To address this, SDS has developed a disability related absence protocol. The student is required to notify the faculty member as soon as possible. We also encourage them to let SDS know as well. Each faculty member makes the determination as to how many absences in general are acceptable in order to pass the class. For a student with a disability, we must also look at: What are the essential elements of the course? How many absences would fundamentally alter the student’s ability to achieve the course objectives, as they have been determined by the faculty member, department or college?

Process: Students with disabilities must request consideration of this accommodation from the Office of Student Disability Services at the beginning of each semester in which the accommodation is requested. For more information on this procedure, please see the Modification of Class Attendance Policy.

Preferential Seating: Students who have limited hearing, vision, or difficulty with attention will need to sit as close to the instructor as possible.

Process: Students must discuss this accommodation with their instructors. If there is an issue receiving this accommodation, please contact SDS.

Record Lectures: Some students may need to be able to record their lectures due to the nature of their disability. If the material the faculty member presents cannot be distributed indiscriminately due to publishing concerns, copyright concerns or matters of confidentiality, students should be allowed to record the class. A separate agreement ensuring that materials are not circulated beyond the class is signed by the student and can be provided to the faculty member with the accommodation letters.

Process: Students must sign up with SDS to discuss this accommodation and receive approval from each instructor. The student must also sign the Tape-Recording agreement form prior to the utilization of this accommodation.