Jump to Footer

Phase 2 Return to Work Guidance

Updated July 28, 2020

Dear Colleagues, 

The University is moving into a second phase of returning staff to work on campus which is consistent with the Massachusetts Phase 3 reopening guidelines. A complete description of the Massachusetts phase 3 reopening checklist can be accessed at this link:
https://www.mass.gov/doc/phase-iii-step-1-office-spaces-checklist/download

The second phase of returning staff to work on campus will begin on August 10, 2020 and continue through August 31, 2020. The most recent occupancy guidance from the Governor includes the following criteria:

  • 50% of the building’s maximum permitted occupancy as documented in its occupancy permit on record with the municipal building department or other municipal record holder
  • However, most of our buildings do not have defined occupancies. Buildings for which no permitted occupancy limitation is on record may allow 10 persons (including staff) per 1,000 square feet of accessible space.
  • In any case, no enclosed space (e.g., office) within a building may exceed occupancy of 10 persons per 1,000 square feet
  • All occupancy counts and calculations shall include customers, staff, and other workers.

The facilities department has access to the accessible space sizes of all office space areas on the campus and you can be provided assistance in determining allowable occupancy.

The risk associated with contracting COVID-19 can be lowered through certain practices, but cannot be completely eliminated. Employees who are required to work on campus must be made aware of the potential risks and receive training on how to reduce the risk of contracting or spreading COVID-19.  Employees with CDC listed underlying medical conditions and employees over the age of 65 will not automatically be restricted from returning to the workplace.

Return to Work on Campus Process

  1. Department Heads and Supervisors will evaluate all positions and determine which employees can continue to work remotely through the fall 2020.
  2. Each Division will provide Human Resources with a list of employees who will be expected to return to work on campus during the period of August 10-August 31. This list should be received by Human Resources by August 3, 2020.
  3. Supervisors will contact each employee and notify them of their return to work on campus date.  
  4. Any employee who has been identified for return to work on campus, but who seeks an accommodation to continue to work remotely (due to age or underlying medical condition) should be directed to Human Resources for guidance.
  5. Employees who are returning to campus will be required to participate in a training session and will not be able to return to the workplace until the training is completed.

Training

The COVID-19 Awareness and Prevention Training and quiz can be found at:
https://kodiak.wne.edu/d2l/le/content/74987/viewContent/1019716/View

All employees are required to review the training program and take the quiz before they return to work. Human Resources receives notification when employees have completed the quiz.

Physical Preparation of Departments, Offices, Classrooms, Computer Labs and Work Spaces

  1. Department Heads and supervisors should evaluate all departmental spaces to determine if social distancing is possible.
  2. When social distancing is not possible, requests for furniture to be rearranged may be necessary. These requests should be sent to Human Resources.
  3. When social distancing is not possible, requests for relocating to an alternate office space can be considered. These requests should be sent to Human Resources.
  4. All works spaces and classrooms have been evaluated to determine if plexiglass is necessary. Installation of plexiglass will be completed prior to students returning to classes.

Student Employment

When evaluating offices and work spaces it is important to consider the addition of student workers once student employment begins. Everyone is part of the occupancy limits and social distancing requirements.

Please contact me with any questions. 

Joanne