Course registration and advising will be done on an entirely new system called Colleague Self-Service.
Video for Students:
Questions and Answers
Here's an overview of changes affecting advising and course registration.
What is changing?
The University's Student Information System (SIS) and the related ASAP system are being replaced with a modern, industry standard system from Ellucian. The new system includes a Self-Service component that will be used for course registration and advising.
Who is affected?
Faculty advisors will use Self-Service to authorize their advisees to register. All students will use Self-Service to register for courses.
Will all students be able to self-register?
Yes. All Western New England University students will self-register for their courses. This includes first-year and sophomore undergraduates and students in the College of Health Sciences and School of Law.
Will Advisors be able to register their advisees?
No. Faculty advisors cannot register students. All students will use Self-Service to register themselves online.
WHAT ARE THE HIGH-LEVEL STEPS FOR AN ADVISOR?
- Schedule meetings with your advisees as usual.
- Obtain your advisees' degree audits as usual. (Student degree audits have NOT yet been transferred to the new system, and they will be retrieved from the legacy SIS that's being replaced. If someone provided you with printed degree audits in the past, that will not change.)
- An advisor can use Self-Service to:
- Authorize a student to register by clicking an Advisement Complete button. This step is required since your advisees cannot self-register without your authorization.
- View and possibly modify an advisee's course plan. Students will have been instructed to use Self-Service to create a draft plan prior to meeting with their advisor.
- Archive an advisee's plan. This saves a snapshot of the plan as a PDF file that you can download for your records.
What are the high-level steps for a student?
- Schedule a meeting with your advisor as usual.
- Before meeting with your advisor:
- Use Self-Service to create a draft plan of course sections you want to take.
- Your advisor can use Self-Service to review the draft of the course plan you have prepared. Be sure your advisor authorizes you to register by clicking "Advisement Complete" in their view of your plan. You cannot register for courses without your advisor's authorization.
- After your registration start time arrives, navigate to your plan in Self-Service, then click a "Register Now" button to register for all the courses on your plan at once.
How will registration periods work?
Registration will open for small groups of students in ninety minute intervals during normal business hours (9:20AM through 4PM), and each student will be assigned a specific start time, e.g. "Tues November 6 at 3:20 PM". As always, start times are prioritized based on class year (Seniors first, followed by Juniors, then Sophomores, then First-year students), and on academic standing within a class year. Also, as before, a student can register from the assigned start time up to the first day of classes. Your registration date and time will be available in Self-Service on October 23, 2018.
WILL DEGREE AUDITS BE AVAILABLE IN SELF-SERVICE?
WHERE DO I FIND a list of courses being offered?
Course offerings will be available on October 23, 2018. The new Self-Service system includes a searchable “Course Catalog” database that includes course sections and meeting times. Course schedules will also be available on the Academic Scheduling website as they have been in the past.
WHAT DOES A SELF-SERVICE COURSE PLAN LOOK LIKE?
It’s a one-week calendar that displays course sections you plan to take.
HOW DO I ADD A COURSE TO MY PLAN?
Use Self-Service’s Course Catalog to find the course. Click “Add Course to Plan” and select the Spring 2019 term. This adds the course to the Plan and Schedule tool used to place a specific section of the course on your calendar.
CAN I REGISTER WITHOUT FIRST CREATING A COURSE PLAN?
No. Students can only register for course sections found on their course plan. The steps are to 1) develop a course plan, 2) meet with your advisor and get authorized, then 3) register for the course sections on your plan after your priority registration start date/time.
HOW DO I KNOW Whether MY ADVISOR HAS AUTHORIZED ME TO REGISTER?
The Self-Service warning (in RED) “Advisement Complete by your Advisor is needed to register.” appears if you have not yet been authorized to register.
HOW DO I KNOW MY REGISTRATION START TIME?
A message appears in Self-Service indicating your start date and time. Also the "Register Now" button on your course plan will be grayed out (inactive) before your start date and time.
DO I HAVE TO LOGIN AND REGISTER ON MY START DATE AND TIME?
No, your start date/time is simply the earliest you can register. You can register for courses from that time until the last day of the add period for the spring semester.
HOW DO I ACTUALLY REGISTER FOR COURSES?
Click the "Register Now" button on your course plan to register for all of the courses on your plan at once. Alternatively, you register for one course at a time from the same "Plan and Schedule" page.
How can I learn more?
A how-to document for student registration is available here.
VIDEO: Self-Service Advising for Spring 2019 courses
YouTube video demonstrating the use of Degree Audit in Self-Service from the advisor's viewpoint.VIDEO: Self-Service Degree Audit overview for faculty advisors
YouTube video demonstrating the use of Degree Audit in Self-Service from the advisor's viewpoint.
Student Planning Quick Steps for faculty advisors
A one-page list of steps faculty advisors will follow to review their advisee's course plans and authorize them to register.
Advising in Colleague Self-Service
A more detailed how-to document for faculty advisors with screenshots.
Self-Service Degree Audit Quick Guide
A more detailed how-to document for faculty advisors with screenshots.
For questions regarding the advising process please contact your Dean's office. For questions regarding use of the Self-Service software, email Educational Technology & Training at firstname.lastname@example.org. One-to-one help sessions can be be arranged.
Login to ASAP to see your degree audit (for continuing students for Spring 2019 only)
Plan your Schedule with Self-Service
Demonstrates how to use Colleague Self-Service to build a Spring 2019 course schedule by first selecting courses from Colleague's Course Catalog, and then adding sections to the schedule.
Registering for Courses
Demonstrates how to register for the Spring 2019 courses you already added to your plan using the techniques demonstrated in the "Plan your Schedule with Self-Service" video
VIDEO: Self-Service Degree Audit overview for students
YouTube video demonstrating the use of Degree Audit in Self-Service from the student's viewpoint.
Student Planning Quick Steps for 11-week graduate students
A two-page list of steps students will follow to plan their schedule, meet with their advisor, and register for courses.
Student Planning Quick Steps for students
A one-page list of steps students will follow to plan their schedule, meet with their advisor, and register for courses.
Planning courses for your Spring 2019 semester
A more detailed PDF explaining how a student will use Self-Service to create a course plan before meeting with their advisor.
Registering for Spring 2019 courses
Explains how a student uses Self-Service to actually register for courses they have included in their course plan.
Self-Service Degree Audit Quick Steps for students
A one-page list of steps students will follow when looking at degree audit in Self-Service
Self-Service Degree Audit
A more detailed PDF explaining how a student will use Degree Audit in Self-Service
Consult with your advisor for all questions related to course selection, prerequisites, and degree requirements.
The following resources are available for help with the use of the Self-Service software: