If you have already been accepted, please read the info below to answer many of your questions. The International Student Checklists below will help you determine what you need to complete before arriving on campus. Select the checklist that is appropriate for your student type:
You can also refer to the International Arrival Guide to help you plan your arrival to campus.
Check out this Glossary for new terms you might encounter with regards to your immigration status.
Applying to WNE
Students wishing to apply to Western New England University should contact the university's International Admissions office.
Applying for a Visa
Most foreign visitors are required to obtain a visa before entering the country and all students studying in the United States are required to have a visa.*
Students entering the U.S. on an F-1 visa and I-20 should view our Applying for a Student Visa video series for more information.
Once you are admitted to Western New England University, the International Admissions Office will issue you an initial I-20 or DS-2019 to use to apply for a visa at a U.S. Embassy or Consulate overseas. Visas can be issued no earlier than 120 days before the program start date shown on the I-20 or DS-2019. You cannot enter the United States more than 30 days before the reporting date on your document.
When you are ready to apply for your visa, you must verify with the local consulate what procedures to follow because documentation requirements and procedures may vary. In-person interviews are required. More information can be found on the Department of State’s websites here.
Generally, students are required to submit the following documents during their visa interview:
Passport valid for travel to the United States - Your passport must be valid for at least six months beyond your period of stay in the United States.
Non-immigrant Visa Application, Form DS-160 confirmation page
SEVIS fee receipt, if you are required to pay before your interview
Photo – You will upload your photo while completing the online Form DS-160.
I-20 or DS-2019--All students, their spouse, and minor children--if they intend to reside in the United States with the student--must be registered in the Student and Exchange Visitor System (SEVIS). Each person receives an individual Form I-20 or DS-2019.
Western New England Acceptance Letter
Academic Preparation Documents: transcripts, diploma, etc. (may be required)
For more information, please see Study in the States for more information on applying for a visa.
*If you have been accepted and already have an active I-20, you will need to transfer your SEVIS record to Western New England University. To achieve this, give your current school your acceptance letter so they can transfer your record. Please use this form to assist you with this.
International Student Orientation
All international students are required to attend International Student Orientation (ISO). ISO gives you essential information that assists in your success as a student at Western New England University. In addition to topics on U.S. culture, U.S. academic culture, a campus tour, a library tour, and social events, etc, we will also have sessions by other offices on campus that will help you in your journey. You also get the opportunity to meet other American students on campus that will serve as Peer Advisors. It is vital that you attend ISO. ISO is generally one week before classes begin.
Students who have visa issues and travel delays and are unable to attend ISO are required to set up a meeting with ISSS during the first week of classes.
Participation in ISO is required.
- Summer 2021 Graduate Orientation: July 1, 2021
- Fall 2021 Undergraduate Orientation: August 25, 2021
- Fall 2021 Graduate Orientation: September 22, 2021
(Note: In light of COVID-19, students should plan to arrive earlier and quarantine as needed.)
If you are unable to attend orientation, please send up an individual appointment with ISSS within one week of arrival.
Curious about what to pack? Review this list to guide you.
Airport pickup is available on designated dates, times, and only possible from Bradley International Airport in Hartford, Connecticut.
You will receive access to the International Arrival Form upon acceptance to the University. To take advantage of the university’s airport pickup service, submit the form at least 3 weeks in advance of your arrival. Once the form is received, the staff will determine if they can pick you up from the airport.**
**Even if you do not need airport pickup, please complete the form so the university is aware of your arrival date.
More information on getting to campus here.
Paying Your Bill
There are a variety of methods available to you to ease paying your bill. The University's preferred method for payments from international bank accounts or credit cards is flywire.
Visit Enrollment Services for questions about your bill, payment options, and payment plans.
Health Forms and Health Insurance
All new undergraduate students are required to complete the University’s health forms and have health insurance that complies with the university's requirements.
- All new undergraduate students should complete the Freshman or Transfer Student health form and return the form to Health Services at firstname.lastname@example.org BEFORE arriving on campus.
- Students who do not fulfill this requirement will be unenrolled from their classes and withdrawn from the University.
The Commonwealth of Massachusetts does not consider coverage by insurance carriers outside of the United States or coverage by foreign National Health Service programs as comparable under a qualifying student health insurance program. All Western New England University ALL students are automatically enrolled in the university’s health insurance plan and the cost of the plan is applied to the student’s bill.
- Degree-seeking undergraduate students: you must have insurance or waive the university’s policy with a comparable policy of your own.
- Exchange Students:
- Full year students must purchase the university’s insurance or waive the university’s insurance if you have a U.S. based policy that is also comparable to the university's policy.
- One semester exchange students can purchase a specific university plan intended for one semester students or waive the university’s insurance if you have a U.S. based policy. Your insurance policy must still meet the Department of State health insurance requirements for the J visa.
- Graduate students: must purchase the university’s insurance or waive the University’s policy.
Student Health Insurance Plan Waiver
International students may be eligible to waive the Student Health Insurance Plan if they have health insurance plans with American-based carriers which meet or exceed the Commonwealth of Massachusetts standards.
Foreign-based policies do not meet Massachusetts standards.
Full year students starting in the Fall term waive their insurance by mid-September or be liable for the full charge. Students starting in January, must waive their insurance by late January for the charges to be removed. All returning students must waive their insurance each fall.
Massachusetts and Federal law requires all college students to show proof that they have health insurance coverage while they are attending a higher education institution in the Commonwealth. Even students who waive their insurance must show proof of comparable coverage.
U.S. Health Care System
The U.S. health care system is complex and very expensive. International students and scholars (and their dependent family members) must obtain adequate coverage while in the U.S. ISSS recommends that all students, scholars, and dependents have adequate health insurance coverage.
Please go here to learn more about the U.S. Health Care system. This video teaches international students how to prepare for their arrival in the U.S., how the U.S. healthcare system works, and how students should seek medical care appropriately if they become sick or injured. Please visit www.internationalstudentinsurance.com/explained/ for more information.
- Undergraduate students: 1st and 2nd year students are required to live on campus starting in Fall 2019. Students should choose their housing and their roommate by following the New Student Housing Selection. Costs can be found here.
- Exchange students: required to live on-campus while at the University. Students should choose their housing and their roommate by following the New Student Housing Selection. Costs can be found here.
- Graduate students are encouraged to live on-campus for your first year so you can get acclimated to the university. If interested in living on-campus, view the steps and cost at Residence Life's Graduate Housing site.
Temporary Housing: undergrad students approved for an exception to the Residency Requirement and Graduate Students are eligible to use Temporary Housing.
New undergraduate students should pre-register at least 5 business days in advance of arrival here.
New graduate students should pre-register at least 5 business days in advance of arrival here.
If students pre-register through the Admissions portal, the cost if $100 per week. Those who are unable to pre-register will be charged $30/night. The maximum stay in temporary housing is two weeks. Failure to vacate temporary housing within two weeks of the arrival date will result in additional charges as deemed appropriate by the University.