Returning Student Housing Selection
Below you will find information about returning student housing selection for the 2019-2020 academic year. Please read through this information carefully, and feel free to ask your RA, your Area Director, or contact us at 413-782-1317 or firstname.lastname@example.org if you have any questions.
THD Step by Step
As you may already know, returning student housing selection will take place in our new housing system, The Housing Director (THD). Below you'll find a document which describes the room selection process in THD, step by step.
The link to THD can be found in your Connect2U, but the link to THD self-service is also below.
Applications and Housing Verification Payment
The first steps in returning student housing selection is completion of the Returning Undergraduate Student Housing Application in THD, followed by the $500 Housing Verification Payment. When you complete the application in THD, it will generate a charge for the Housing Verification Payment which will show up on your student account next day. You can then go pay the Housing Verification Payment through your Colleague self-service. Applications will be available in THD starting on Monday January 21, 2019. Applications and payments are due Wednesday March 6, 2019. You can pay the Housing Verification Payment any time between when you complete your application and the March 6th deadline.
Important Note: If you need a waiver for the Housing Verification Payment, meaning that you do want to participate in room selection, but you cannot make the payment, DO NOT complete the Returning Undergraduate Student Housing Application before you speak to Residence Life and obtain your waiver. Once you have obtained a waiver, Residence Life will give you additional instructions on how to complete an application and move forward in the process with a waiver.
The Housing Verification Payment is non-refundable and non-transferrable. However, if a student makes a payment, but then decides to commute, and informs the Office of Residence Life of that decision on or before March 25, 2019, that student may receive a half refund of the Housing Verification Payment.
Student housing is assigned for the full academic year (or program period for international students), unless the Student graduates or withdraws (voluntarily or involuntarily). Students who select housing, but then decide to commute, and inform the Office of Residence Life of that decision on or before the first Monday in August, will not be responsible for room and board charges, but will lose the $500 Housing Verification Payment. After the first Monday in August, students are responsible for room and board charges for the full academic year (Fall and Spring) unless they withdraw from the University or graduate mid-year. Refund schedules for students withdrawing from the University can be found here.
Housing Selection Schedule
Priority for housing selection is determined by adding the credits you have earned prior to Spring 2019 to the credits you are currently taking. See below for the schedule of room selection times.
Expected Credits = Credits Earned Prior to Spring 2019 + Spring 2019 Credits
Expected Senior Week
101 or more expected credits – Tuesday March 26th at 2PM
94 – 100 expected credits – Wednesday March 27th at 2PM
90 – 93 expected credits – Thursday March 28th at 2PM
Expected Junior Week
69 – 89 expected credits – Tuesday April 2nd at 2PM
64 – 68 expected credits – Wednesday April 3rd at 2PM
60 – 63 expected credits – Thursday April 4th at 2PM
Expected Sophomore Week
33 – 59 expected credits – Tuesday April 9th at 2PM
29 – 32 expected credits – Wednesday April 10th at 2PM
28 or less expected credits – Thursday April 11th at 2PM
Students who choose not to select as part of a group will be able to select a bed starting on Friday April 12th at 2PM. Available spaces for selecting a bed are generally in Commonwealth Hall.
Note that students who are expected to have less than 30 credits at the end of the Spring semester will select on the last day of Expected Sophomore Week.
What if I'm looking for a group to join, or people to fill my group?
As part of housing selection, students must be part of a group that completely fills the room, suite or apartment they are trying to select. Groups must have either two, four or six people in order to be able to successfully select housing. In order to assist students with that requirement, the Office of Residence Life provides students with a number of ways to find roommates if they are having trouble finding a group or filling a group.
The roommate board will be available at the Office of Residence Life starting the week of January 28th. Students can post something on that board indicating what kind of housing they are looking for and/or how many people they are looking for. Posts also include contact information so students can connect with each other and form groups.
We also schedule two meet and greet sessions for people looking for roommates. Anyone looking for a roommate, or to join a group, or to add people to your group, is strongly encouraged to attend one or both of these sessions. Meet and greets are scheduled for the following dates and times:
March 6th at 7:00PM in the Golden Bear Lounge
March 25th at 7:00PM in the Golden Bear Lounge
In addition, we encourage you to use your building/area Kodiak classroom to post and see if you can locate other students in your building who also need roommates.
Wondering What Apartment Style Housing Looks Like?
Each year, the Office of Residence Life hosts an open house night in upperclass areas of housing so that students who have not lived there before can see them and see what their housing for the next year might look like. More information about them will be forthcoming in the residence halls as we get closer to the event.
Below is a list of Gateway Village apartments (in the undergraduate housing area) that are one bedroom apartments. All other two-person apartments (in the undergraduate area) are efficiency apartments:
Gateway Drive 19L
Gateway Drive 29R
Gateway Drive 36R
Gateway Drive 46L
Gateway Drive 47L
Gateway Drive 53L
Gateway Drive 53R
Gateway Drive 57R
Gateway Drive 64R
Gateway Drive 76L
Click below for information about apartment configurations in Gateway, Evergreen and Southwood. Note that we anticipate that Gateway Village will be air conditioned for the 2019-2020 academic year.
Applying to Live in LaRiviere Center
LaRiviere Center offers residents one of the most unique opportunities available to them at Western New England University: living and learning in the same building. LaRiviere residents have the opportunity to live with friends as well as educate others on their interests in a productive and collaborative environment. This cooperative experience allows students the ability to develop and flourish as individuals, academic scholars, and student leaders.
To live in the LaRiviere Center, students must apply for inclusion in the LaRiviere Center Program. Application materials and more information about living in LaRiviere can be found on the LaRiv website at the link below.
Information About Special Housing Accommodations
Western New England University is committed to providing students who have a documented disability or medical condition with a safe environment in which to live and study. It is the responsibility of the student to inform the Office of Student Disability Services of the nature of their disability and desire to receive a special housing accommodation.
If approved, the Office of Student Disability Services will work directly with the Office of Residence Life in an effort to provide a housing accommodation that is appropriate and reasonable. For more information, please contact the Office of Student Disability Services at (413) 782-1258.
Gender Neutral Housing
Are you interested in living with friends with different gender identities than your own? Gender Neutral Housing may be for you!
Have questions about Gender Neutral Housing? See our brochure, or attend the Information Session on Friday February 15th at 1PM in Senate Chambers. If you have additional questions, or can't make the Information Session, just email us at email@example.com and we'll be happy to answer all of your questions.
The Gender Neutral Housing application for the 2019-2020 academic year is now available below. Applications are due March 8th.
Information for Transgender and Gender Non-Binary Students
We recognize that our online housing program only allows students to identify themselves as either male or female. As we recognize the need to support all forms of gender identity and expression in the residence halls, transgender and gender non-binary students are encouraged to contact us at firstname.lastname@example.org or by phone at 413-782-1317 so that we can work with you on an individual basis to house you in an environment that supports and reflects your gender identity.
How are Vacant Spaces Handled
After room selection, some students will withdraw from housing or change rooms, which will create vacant spaces in upperclass housing. Over the course of the summer, the Office of Residence Life will fill these vacancies with returning students who have requested room changes, reactivated/readmitted students and new transfer/international students. When a space in your room is filled with a new student, you will be notified via e-mail.
If a space in your room becomes vacant, and you know someone who would like to move into that space, you may contact the Office of Residence Life via email at email@example.com to request that person as a new roommate, and that person must also contact the Office of Residence Life to request a room change to your room. There is no guarantee that we will be able to grant those requests, but if the space is still available at the time when we receive your request, we will certainly consider it. To see if there is a vacancy in your room at any time, you can simply check your THD Self-Service.
If you are withdrawing from housing or if you are moved to a new space because of a room change request, it is your responsibility to notify your former roommates of this change. It would be wise for roommates to stay in touch over the summer and check your THD Self-Service periodically if you are concerned that one or more of your roommates may withdraw from the room.
Vacancies which exist at the beginning of each semester may be filled at any time during the semester, as space is needed. While we will make every effort to inform students when they are getting a new roommate/suitemate, prior notice cannot always be guaranteed.
Please feel free to contact the Office of Residence Life at 413-782-1317 if you have any questions.
Resident Student Housing Agreement
When you complete your housing application in THD, you will also be agreeing to the Resident Student Housing Agreement. THD will provide you with an opportunity to view the full agreement before you complete your application and will send you a copy of the Agreement, but you can also preview it below. If you have any questions regarding the housing agreement, please feel free to contact us.