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Office Resources

The Office of Student Activities and Leadership Development is here for you! Below you will find links to forms, applications and handouts that will help you with planning events, scheduling fundraisers, ordering apparel and more!

Transportation, Living Essentials, discounts and more!

We'll Prepare You to Travel!

Helpful Handout: Conference Travel for Clubs and Organizations

Intent to Travel Form

Conference Proposal Form

Provost Funding Application (Deadline has passed for Fall 2018 Conference Travel)

Afghan Program

Thank you for your interest in this Western New England University Student Senate fundraising project. Proceeds from the sales of the afghans are designated for student scholarships and financial assistance. The project was adopted by the 1998-1999 Student Senate and was carried forward with the assistance of the late Professor Henry Bazan and advisor Maureen Hart Keizer, Associate Dean of Students/Director of Student Activities & Leadership Development.

The history and memories of the University are captured on the multicolored afghan making it a cherished remembrance of the University. To order, please use the below order form and return it to the Office of Student Activities & Leadership Development.

Afghan Information

Afghan Order Form

Student Leadership Positions

At Western New England University, you are simultaneously able to live and practice what is taught in your everyday student experience.

Students have extensive opportunities to get involved in a variety of capacities on campus. From planning programs for the entire campus to making crucial decisions as a part of Student Senate, students inspire their peers and lead by example. Student leaders ignite the campus with school spirit and pride and implement new, engaging initiatives for the student body.

Application

Candidate Information

  • Eligibility: All candidates must be full-time day division students in good academic standing. Candidates running for an Executive Board positions must maintain a 2.3 GPA at minimum.
  • Eligibility: Candidates must be available to assume the position on April 3, 2018 and continue on through March 31st, 2019. Those students who are student teaching or studying abroad must have an alternate willing to fully participate as a member of senate or the seat will be forfeited.
  • Proper Names: They will be used on ballots.
  • Nominations: All candidates must submit a nominating petition no later than 4:00pm on Monday, February 19th. Nomination sheets may be delivered to the Office of Student Activities and Leadership Development, located on the second floor in the St. Germain Campus Center.

Click here to download the application packet.

Leadership through Involvement

Candidate Information

  • Eligibility: All candidates must be full-time day division students in good academic standing. Candidates running for an Executive Board positions must maintain a 2.3 GPA at minimum.
  • Eligibility: Candidates must be available to assume the position on April 3, 2018 and continue on through March 31st, 2019. Those students who are student teaching or studying abroad must have an alternate willing to fully participate as a member of senate or the seat will be forfeited.
  • Proper Names: They will be used on ballots.
  • Nominations: All candidates must submit a nominating petition no later than 4:00pm on Monday, February 19th. Nomination sheets may be delivered to the Office of Student Activities and Leadership Development, located on the second floor in the St. Germain Campus Center.

Click here to download the candidate information packet. 

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Are YOU interested in being the next Midnight Madness Chair?

The Student Senate has officially opened up its application process for the Midnight Madness Chair position. Midnight Madness is one of our University's most treasured traditions. Each year members of all four classes compete with each other to try and win the coveted Midnight Madness trophy. Class members participate in games, events, and trivia as well as going through publicity events and even a dance competition in an effort to win points to bring home the cup. 

Student Senate is planning on appointing a chairperson before we leave for summer vacation so that the chair will have ample time to prepare for the event. Interested applicants should submit their application (click here) by 11:59pm on Thursday April 27th. Interviews will be held on Friday April 28th and over the weekend if needed. If you have any questions please reach out to thaddeus.france@wne.edu

Position Description and Application

The Campus Activities Board (CAB) President is an appointed position by the President of Student Senate.  The role of the President is to ensure that CAB is running efficiently and to make sure all the officers and committee chairpersons have the resources they need.  The President is also responsible  for presiding over all functions of the Campus Activities Board, including meetings, assisting chairs with their events, and providing a support system for all members where needed.  Additionally, the President will select the other members of the leadership team and provide weekly updates to Student Senate. The President position requires an enthusiasm about cultivating leadership development opportunities for peers, strong organization and communication skills, and a willingness to engage in peer accountability. Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Position Description and Application

The Campus Activities Board (CAB) President is looking to assemble a team of students interested in producing a variety of events for the Western New England University community and willing to serve as officers and committee chairpersons.  Additionally, the officers and committee chairpersons will be responsible to recruit, lead, and motivate a committee of peers to ensure the success of the events.

Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Officers

Vice President

The role of the Vice President position is to assist the President with the day-to-day operation of the organization. It is very important for the Vice President to work closely with the President on all matters concerning the organization. The Vice President is responsible for organizing and conducting the weekly General meetings.

Treasurer

The Treasurer is to maintain all financial records for the organization.  Additionally, the Treasurer is to conduct a budget meeting each semester to prepared and present a budget to the Student Senate Financial Committee. Additionally, the Treasurer works closely with the Student Senate Treasurer to perform semester audits of the CAB budget.

Secretary

The Secretary is responsible for keeping attendance, minutes for all executive board and general membership meetings of the organization.

Publicity Chairperson

The Publicity Chairperson is responsible for coordinating and implementing campus-wide marketing campaigns, which includes the creation of all promotional print and digital materials for the CAB with the committee chairpersons such as advertisements, flyers, and posters. The Publicity Chairperson, in coordination with the committee chairpersons, is accountable for the content of the CAB social media including its accuracy, timeliness, and usefulness. The Publicity Chairperson is also responsible for researching and developing new advertising formats and coordinating the printing of all promotional materials.

Committee Chairperson

The Committee Chairperson is responsible for all matters of programming containing to events their committee plans each semester. The Committees Chairperson will also work directly with the CAB Officers and Adviser (s). They will also be responsible for carrying out all events. Some of the duties performed by the Chairperson of Committees include:

  • Working with Campus Activities Board to determine what types of programs and entertainment to provide to the Golden Bear community, typically 2-3 events per semester;
  • Work within the allocated budget per semester and ensure it is spent wisely while programming to the best of your ability;
  • Contact, work and deal with agents and managers to attain entertainment and needed information (transportation, setup, etc.);
  • Provide weekly updates of the committee’s activities and run weekly committee meetings during the general meetings.

Comedy

The Comedy Chairperson is in charge of choosing, booking, producing, and publicizing the comedians for the Campus Activities Board with the help of his/her committee.  The comedy series should occur once a month and provide a wide range of comedians with the pleasing of the University community in mind.

Diversity and Alternative Entertainment

The Diversity and Alternative Entertainment Chairperson has the opportunity to book acts from all over the country presenting on topics such as music, the arts, diversity, the government, and college life in general.  This chair shall work with his/her committee to determine which acts to have as well as advertising and producing each event.

Films

The Films Chairperson picks, orders, publicizes, and shows the films on campus with the help of his/her committee.  The Films Chair should make it a personal goal with his/her committee to provide events that shall occur with the movie.

Homecoming/Spirit

The Homecoming/Spirit Chairperson works with the Alumni Department to create a weekend where Alumni can return to campus to enjoy entertainment and socialize with friends.  This chair must attend all Homecoming meetings and actively promote and plan the weekend with the help of his/her committee.  This chair also plans events to raise school spirit and get students excited about being a part of the Western New England Community.

Late Night

The Late Night Chairperson is responsible for creating and implementing programs for Late Nights @ the Rock. The chair will work closely with their committee as well as the program coordinator to produce programs within the theme set forth by the Office of Student Activities & Leadership Development. This chair is also responsible for the traditional “Stress Relief” program at the end of each semester. 

Small Concerts

The Small Concerts Chairperson, along with his/her committee, review music from local bands as well as nationwide bands and decide which ones to bring to campus.  Performers should be chosen to please the largest campus population possible.  The chairperson must also produce and publicize the event.  Two to three small concerts are expected each semester.

Traditions

The Traditions Chairperson with the help of his/her committee plan, produce, and publicize all the events for both Freak Week and Spring Week.  Both weeks are five to seven days long and should include a variety of different forms of entertainment.  Co-sponsoring with other committees for these weeks is highly encouraged.

Travel

The Travel Chairperson  with the help of his/her committee is in charge of planning and coordinating trips and recreational activities of the Campus Activities Board.  Co-sponsoring with other clubs is highly encouraged. 

Position Descriptions and Application

Golden Bear Television Station Manager looks to assemble a team of students interested in serving as officers and in producing a variety of television programs for the Western New England University community. Golden Bear Television is open to all undergrad students regardless of field of study.
Successful candidates will complete an application (available in the fall semester), interview, and must attain a GPA of 2.3 for the fall semester and cumulative.

Station Manager
The Station Manager serves as the President of GBTV. The power and duties of the Station Manager:
1. Organize and run all officer meetings and general member meetings.
2. To oversee all other executive board positions.
3. To perform additional duties as needed.

Assistant Station Manager
The Assistant Station Manager serves as the Vice President of GBTV. The power and duties of the Assistant Station Manager:
1. To act as presiding executive board member in the absence of the President.
2. Responsible for membership and retention.
3. Ensure all media products of the club meet the standards and quality put forth by GBTV.
4. Serve as liaison between general membership and executive board.

Financial Director
The Financial Director serves as the Treasurer of GBTV. The power and duties of the Financial Director:
1. To verify and submit financial records to Student Senate and the Office of Student Activities and Leadership
Development.
2. To maintain an updated financial status of GBTV, and ensure proper use of the GBTV allocated budget from
Student Senate.
3. Oversee all office supply and equipment purchases.

Communications Director
The Communications Director will serve as the Secretary for GBTV. The power and duties of the Communications Director:
1. To record and keep minutes of all GBTV meetings, both executive and general.
2. To promote and oversee all GBTV publicity as a whole through both print, broadcast, and social media.
3. To keep the university community aware of meetings, events, and membership through a variety of
communication channels.

Technical Director
1. Maintain an updated inventory/equipment list for GBTV.
2. Oversee and update the sign-out policy for GBTV equipment.
3. Train GBTV membership on the technical components of GBTV productions (example: editing, lighting,
sound, recording, etc.).

Position Description and Application

The Spring Event Chairperson is an appointed position by the President of Student Senate.  The role of the Chairperson is to ensure that the committee is running efficiently and to make sure all the sub-committee chairpersons have the resources they need.  The Chairperson is also responsible to act as a spokesperson for the committee, select sub-committee chairpersons (Box Office, Hospitality, Marketing, Production, and Security), provide bi-weekly updates to Student Senate and conduct executive committee meetings. The Chairperson position requires an enthusiasm about cultivating leadership development opportunities for peers, strong organization and communication skills, and a willingness to engage in peer accountability. Successful candidates will complete an application, interview and be successful in the classroom.

Position Description and Application

The Spring Event Chairperson, along with Student Senate, is looking to assemble a team of full-time undergraduate students interested in producing the next Spring Event and willing to serve as sub-committee chairpersons.   Additionally, the chairpersons will be responsible to recruit, lead and motivate a committee of peers to ensure the success of the event.

Successful candidates will complete an application, interview and must attain a GPA of 2.3 for the fall semester and cumulative.

Box Office

The Box Office Chairperson coordinates all aspects of ticket sales for Spring Event including, pre-sale and day of sales for the event.  The Box Office Chairperson, in conjunction with the Marketing Chairperson, is to determine and purchase promotional materials for Spring Event. The recruitment and retention of a large committee is essential for the success of the position.

Event Coordinator

The Event Coordinator works closely with the Marketing and Box Office Chairpersons to coordinate the Release Party and the Pre-Event (i.e. Block Party in 2017).  The Event Coordinator is responsible for creating a campus wide atmosphere of excitement for the events leading up to and day of Spring Event.  A successful candidate will have experience planning larger campus wide events and ability to recruit and retain a large committee of volunteers.

Hospitality

The Hospitality Chairperson coordinates the hospitality needs for all Spring Events needs including event staff and performer needs. The Hospitality Chairperson is also responsible for the overall atmosphere in the Green Room(s) and venue.

Marketing

The Marketing Chairperson is responsible for coordinating and implementing campus-wide marketing campaigns, that includes the creation of all promotional print and digital materials for Spring Event such as advertisements, flyers and posters. The Marketing Chairperson, in coordination with the Box Office Chairperson/Committee, is to purchase all promotional materials for Spring Event. They are accountable for the content of the Spring Event social media including its accuracy, timeliness, and usefulness. The Marketing Chairperson is also responsible for researching and developing new advertising formats and coordinating the printing of all promotional materials.

Production

The Production Chairperson coordinates all technical and mechanical aspects of Spring Event (lights, sounds, etc.) and is responsible for coordinating the venue needs for Spring Event.  This includes reserving venues, determining venue set-ups, ordering non-technical equipment and accommodating extra venue needs such as parking permits.  The Production Chairperson will organize and schedule crews the various aspects of the event. The Production Chairperson works with various campus departments to ensure the success of the event. The recruitment of a large committee is essential for the success of the position.

Security

The Security Chairperson coordinates all aspects of safety and security of the venue, patrons and guests.  The Security Chairperson works closely with the Department of Public Safety to ensure peace through conspicuous patrol, respond to calls for assistance including emergency and crisis situations, and provide other safety-related services.

 

Leadership Applications

At Western New England University, there is a group of dedicated student leaders who take on leadership roles as members of The Cupola (yearbook), Golden Bear Television (television), The Review of Art and Literature (literary magazine), The Westerner (student newspaper), and WNEK "The Voice" (radio). Through their respective media organizations, these students work to bring relevant news, information, and entertainment to the Western New England community. Though each organization is different, they work collaboratively through programming, news sharing, and the BOLD Media Advisory Board to ensure they are serving the community in the most effective ways. Student Media is open to all undergrad students regardless of their field of study.

The Cupola
The Cupola is a student organization that assembles the University’s yearbook.  Students use their creative and artistic skillsets to construct the annual publication for the campus population’s consumption. 

The Cupola Executive Board positions are:

  • Editor-In-Chief
  • Assistant Editor
  • Secretary
  • Treasurer
  • Copy Editor
  • Photography Editor
  • Social Media Manager

The Cupola transitions leadership in the spring semester.  Additional opportunities to apply for an Executive Board position may become available outside of the traditional transition period due to a position vacancy. 

The Cupola is currently accepting applications for leadership.  Applications are due Monday, April 11, 2020.

To apply for Editor-In-Chief, applicants must complete an application, interview with the Student Activities Committee, and attain a GPA of 2.3 for the semester and cumulative.

To apply for an Executive Board position, applicants must complete an application, interview with the advisor and current Editor-In-Chief, and attain a GPA of 2.3 for the semester and cumulative.

Golden Bear Television
Golden Bear Television (GBTV) is a student organization that reports university and community issues and events via digital video and media platforms.  Students use their filming and video editing skills to create content for the campus population’s consumption. 

The GBTV Executive Board positions are:

  • Station Manager
  • Assistant Station Manager
  • Communications Director
  • Financial Director
  • Technical Director

GBTV transitions leadership in the fall semester.  Additional opportunities to apply for an Executive Board position may become available outside of the traditional transition period due to a position vacancy. 

GBTV is currently not accepting applications for leadership.

To apply for Station Manager, applicants must complete an application, interview with the Student Activities Committee, and attain a GPA of 2.3 for the semester and cumulative.

To apply for an Executive Board position, applicants must complete an application, interview with the advisor and current Station Manager, and attain a GPA of 2.3 for the semester and cumulative.

The Review of Art & Literature
The Review of Art & Literature (The Review) is a student organization that assembles the University’s physical literary magazine.  Students use their creative and artistic skillsets to construct the annual publication for the campus population’s consumption. 

The Review Executive Board positions are:

  • Editor-In-Chief
  • Assistant Editor
  • Secretary
  • Treasurer
  • Publicity Coordinator
  • Submission Coordinator

The Review transitions leadership in the spring semester.  Additional opportunities to apply for an Executive Board position may become available outside of the traditional transition period due to a position vacancy. 

The Review is currently accepting applications for leadership.  Applications are due Monday, April 11, 2020.

To apply for Editor-In-Chief, applicants must complete an application, interview with the Student Activities Committee, and attain a GPA of 2.3 for the semester and cumulative.

To apply for an Executive Board position, applicants must complete an application, interview with the advisor and current Editor-In-Chief, and attain a GPA of 2.3 for the semester and cumulative.

The Westerner
The Westerner is a student organization that reports university and community issues and events via physical newspaper and digital platforms.  Students use their journalism and writing skills to create content for the campus population’s consumption. 

The Westerner Executive Board positions are:

  • Editor-In-Chief
  • Assistant Editor
  • News Editor
  • Copy Editor
  • Business Manager
  • Online Content Curator
  • Secretary

The Westerner transitions leadership in the fall semester.  Additional opportunities to apply for an Executive Board position may become available outside of the traditional transition period due to a position vacancy. 

The Westerner is currently accepting applications for leadership.  Applications are due Monday, April 11, 2020.

To apply for Editor-In-Chief, applicants must complete an application, interview with the Student Activities Committee, and attain a GPA of 2.3 for the semester and cumulative.

To apply for an Executive Board position, applicants must complete an application, interview with the advisor and current Editor-In-Chief, and attain a GPA of 2.3 for the semester and cumulative.

WNEK “The Voice”
WNEK “The Voice” (WNEK) is a student organization that reports university and community issues and events, and produces creative podcasts and live programs via internet radio broadcasts.  Students use their audio technology skills and a creative mindset to design content for the campus population’s consumption.  The

WNEK Executive Board positions are:

  • Station Manager
  • Assistant Station Manager
  • Communications Director
  • Financial Director
  • Technical Director

WNEK transitions leadership in the spring semester.  Additional opportunities to apply for an Executive Board position may become available outside of the traditional transition period due to a position vacancy. 

WNEK is currently accepting applications for leadership.  Applications are due Friday, April 3, 2020.

To apply for Station Manager, applicants must complete an application, interview with the Student Activities Committee, and attain a GPA of 2.3 for the semester and cumulative.

To apply for an Executive Board position, applicants must complete an application, interview with the advisor and current Station Manager, and attain a GPA of 2.3 for the semester and cumulative.

Position Descriptions and Application

WNEK The Voice looks to assemble a team of students interested in serving as officers, and in producing a variety of radio shows for the Western New England University community. WNEK The Voice is open to all undergrad students regardless of field of study.

Successful candidates will complete an application (available in the spring semester), interview, and must attain a GPA of 2.3 for the fall semester and cumulative.

Station Manager (President)
The responsibilities of the Station Manager are listed as but are not limited to:
· Manages daily operations of WNEK “The Voice” inside and outside the premises of the station.
· Oversees all Executive Board positions.
· Facilitate and lead Executive Board and general member meetings.
· Attend one weekly meeting with the WNEK adviser.
· Serve as a liaison between other clubs and organizations.

Program Director (Vice President)
The responsibilities of the Program Director are listed as but are not limited to:
· Extracting information from applications to produce the station schedules
· Updates the schedule as needed and posts it via Kodiak to the WNEK community.
· Coordinates the on-call schedule for emergency purposes
The PD is to assume the responsibilities in the absence of the Station Manager.

Financial Director (Treasurer)
The Financial Director’s responsibilities are listed as but are not limited to:
· Paying bills, royalty fees, managing purchase orders, and keeping spending within budget range.
· Upkeep and monitoring of WNEK’s financial status
· Prepare WNEK’s budget for approval by Senate each spring. This including compiling the budget proposal, determining an estimated cost for each item, submitting a proposal to Senate, and attending any hearings or votes necessary to ensure the budget passes.

Marketing Director (Secretary)
The Marketing Director’s primary responsibilities include, but are not limited to:
· Record and publish minutes of all WNEK meetings and record attendance.
· Promote and oversee all WNEK publicity as a whole through print, broadcast, and social media.
· Keep the university community aware of meetings and membership through emails and university posts.

Technical Director
The Technical Director’s responsibilities are listed as but are not limited to:
· Training the members of WNEK in all aspects of the organization.
· Update the training manual each semester or as new information arises.
· Ensure DJs are competent and familiar with on-air equipment prior to broadcasting over the airwaves or to the public.
· Keeping the equipment up to date and in good repair.
· Serve as the liaison between WNEK, the Backbone radio system, and Media Services.