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Documentation Guidelines

Our staff in the Office of Student Disability Services (SDS) will help arrange the services you need to make a smooth transition to the post-secondary environment. In order to access these services, you must first provide SDS with current and relevant documentation. Disability documentation, for the purpose of providing accommodations, must both establish a disability and provide adequate information on the functional impact of the disability so that effective accommodations can be identified.

Documentation that is submitted to SDS must:

  • Clearly state the diagnosed disability or disabilities
  • Describe the functional impact resulting from the disability or disabilities
  • Be age-appropriate — describing how the disability or disabilities currently affect the student in an educational setting
  • Be comprehensive- including complete educational, developmental, and medical history relevant to the disability for which accommodations are being requested
  • Describes the comprehensive assessments (neuropsychological or psycho-educational evaluations), including evaluation dates used to arrive at the diagnosis.
  • Describes specific recommended accommodations and provides a rationale explaining how these specific accommodations address functional limitations.
  • Establishes the professional credentials of the evaluator, including information about licensure or certification, education or specialization.
  • Be typed or printed on official letterhead and signed by an evaluator qualified to make the diagnosis

For more information about documentation guidelines, please visit AHEAD.

Note: Specific guidelines may vary depending upon an individual’s disability status and/or extenuating circumstances.