Jump to Footer

Opening Fall 2020

Undergraduate and Graduate Housing Move-in Instructions

All students must be tested for COVID-19 or show an acceptable negative test result taken within 72 hours of arrival before room keys will be issued. NO TEST, NO KEY.

Testing (or verification of a negative test result) will take place in Sleith parking lot or at Health Services in CSP 235, as outlined below for each category of student. Testing ends at 4:30 p.m. after which time testing and key distribution will be unavailable until the next testing day.

When arriving on campus, only the vehicle containing the student should enter the testing line. To reduce the number of people in and out of the residence halls, only two family members may accompany the student in the building. Everyone must wear a mask. Families are asked to leave campus as soon as possible after move-in is complete and saying good-bye.

Please follow our traffic flow map when you arrive for testing.

Due to many logistical challenges presented by the COVID-19 pandemic, it is imperative that students and families follow move-in schedules and expectations. Students who arrive outside the prescribed COVID testing and key distribution/move-in times should expect to make other arrangements and return during scheduled hours. This may necessitate finding a hotel or other accommodations for the night. Thank you in advance for your understanding and cooperation.

Testing Instructions and Move-in Dates:

Undergraduate Students
  • New and transfer students: August 26 or 27 as scheduled on the student’s THD account.
  • Returning students: August 29 or 30 as scheduled on the student’s THD account.
  • New and returning students must enter campus by way of the Welcome Center entrance and will be directed to testing or test verification. Do not go directly to your assigned residence hall.
  • After testing, students will proceed to the intersection of Campus Drive and Lower Loop Road (in front of Rivers Hall) to receive their room key from the safety and convenience of their car. No walk-ups, please.
Early Arrival and Quarantine Students
  • Early arrival and quarantine students must be tested at Health Services in CSP 235 on their scheduled day and time.
  • Students will then pick up their key at Residence Life on the second floor of the Campus Center and proceed to move themselves in.
Graduate Students
  • First-year Law, Pharmacy, and Occupational Therapy students attending orientation on August 24 or 25 will move in on Friday, August 21 from 8:30 a.m.-4:30 p.m. after COVID testing at Health Services in CSP 235. Room keys can then be picked up at Residence Life on the second floor of the Campus Center. No THD appointment for move-in is necessary for these students.
  • Other returning graduate students in Law, Pharmacy, and Occupational Therapy move in August 29 or 30, 8:30 a.m.-4:30 p.m. They may choose either day and will follow the same process as returning undergraduate students—entering campus by way of the Welcome Center entrance and following directions to testing or test verification. No THD appointment for move-in is necessary for these students.
  • Graduate students on 11-week semesters starting September 28 must contact Residence Life to arrange their move-in date.

Please visit our COVID-19 website for the most up-to-date information about Drop-off and Move-in Days for undergraduate and graduate students for fall 2020.

New Students: Students new to Western New England University will choose a drop-off time August 10-14, 10:00 a.m.-3:00 p.m. and will move in on August 26 or 27, 8:30 a.m.-4:30 p.m. (as assigned by Residence Life).

Returning Students: Returning sophomores, juniors, and seniors will choose a drop-off time August 17-21, 10:00 a.m.-3:00 p.m. and will move in on August 29 or 30, 8:30 a.m.-4:30 p.m. (as assigned by Residence Life).

What Comes In Your Room?

All rooms are furnished with a bed, desk with chair, dresser, closet and micro-fridge. Areas with common space, such as living rooms, also have those spaces furnished as appropriate. The mattresses are twin extra long, except in Gateway Village where they are regular twin mattresses.

All furnishings provided in the room/suite/apartment/townhouse are expected to remain in that location and should not be removed to accommodate personal property. Storage space is not available during the academic year. Items not present at the time of a student's departure will result in a replacement charge billed to the student's account. Items should not be moved outside (even temporarily) since sunlight, heat and/or moisture can damage University furniture. Items found outside of student housing will be considered "abandoned" and taken by University personnel without any responsibility to notify the room occupants.

Free standing loft-style furniture and bunk beds may be modified to fit personal needs but all parts must be stored in the assigned living space (especially if nuts and bolts are involved).  Use care when modifying this furniture so that all pieces are properly assembled for safe use.  Please note that the University does not provide any tools for modifying furniture. It is recommended that you bring a variety of screwdrivers and allen wrenches. If uncertain about the design and set-up of furniture, seek assistance from University staff before rearranging and using the furniture.

The University provides a combined microwave-refrigerator unit (one per room) in Berkshire, Commonwealth, Franklin, Hampden and Windham Halls. In each of these locations, students are limited to bringing one additional refrigerator which must not exceed 3.5 cubic feet in size. Students are not permitted to bring their own microwaves to campus if they reside in these locations. These restrictions are for safety concerns and appropriate power usage in student housing.

Residents of LaRiviere Living and Learning Center are provided with a full-size refrigerator and a microwave in the common living room of each suite, as well as access to a microwave in the common areas of the wings in LaRiviere. These items are the collective responsibility of the residents of the suite.  Residents of Gateway Village, Evergreen Village and Southwood Hall are also provided with a full-size refrigerator, but are not provided with a microwave.

What Shouldn't You Bring to Campus?

Cooking appliances (such as microwaves, toaster ovens, hot plates, electric grills) are permitted only in Evergreen Village, Gateway Village and Southwood Hall, which have complete kitchens as part of each living unit.

Drugs or any illegal substances, firearms and weapons of any type, explosive agents, and fireworks are strictly prohibited. Other devices that present a clear and present danger to the welfare of others (such as paintball guns, sling shots) are not allowed, unless part of an authorized campus event. Air conditioners, halogen lamps, drums, and other amplified instruments are not permitted in University housing.

Personal furniture (i.e., other than that provided by the University) may be added by the student to housing facilities on a limited basis.  In all housing areas except Gateway Village, the student is permitted to bring single-seat supplemental items which meet the standard of California Technical Bulletin 117 (CAL 117).  In Gateway Village, single-seat personal furniture must meet the standard of California Technical Bulletin 133 (CAL 133).  The University reserves the right to limit the amount and size of supplemental seating students may bring into the room or apartment.  Upholstered multi-seat furniture (i.e., loveseats, couches, futons, etc.) is limited to that which has been provided by the University

More detailed information on the University's expectations for personal and/or University property, as well as use of resident student living space, may be found in the Resident Student Housing Agreement, a publication of the Residence Life Office. Please refer to the Policies link on the Residence Life website for access to this document. This document can also be found in the THD system.

Below you'll find a list of suggested items that you may want to bring to campus, as well as items that you should not bring to campus.

What to Bring to Campus

Personal Property Insurance

An option for low cost property insurance is available through National Student Services, Inc. at http://www.nssi.com/. Their toll free number is 1-800-256-6774. While there are a number of plans on the market and the University does not particularly endorse any one of these, it is highly recommended that students secure some type of personal property insurance, particularly if there is not coverage through a homeowner's policy already. The University does not assume any responsibility or liability for a student's personal belongings or property (replacement or repair thereof) and cannot provide temporary or seasonal storage of personal belongings.

Hotels and Motels in the Area

Arrival on-campus prior to Wednesday August 26th for new students and Sunday August 30th for returning students is not possible (unless you are a member of an approved early arrival group such as athletes, student leaders, etc.). Opening is spread out over multiple days to give students maximum flexibility when making travel arrangements. If an early arrival is imperative, please make arrangements for off-campus accommodations. 

A list of area hotels and motels can be found below for your reference should you need to arrive early. The University neither endorses nor guarantees the facilities listed. These options may assist you if you need to arrive to the area prior to move-in:

Tower Square Hotel
2 Boland Way
Springfield, MA 01103 
(413) 781-7111
 
Hampton Inn
1011 Riverdale St.
West Springfield, MA 01089
(413) 732-1300
 
Red Roof Inn
1254 Riverdale Street 
West Springfield, MA 01089 
(413) 731-1010
 
Best Western
429 Riverdale St
West Springfield, MA 01089 
(413) 785-5365
 
Sheraton Hotel
1 Monarch Place
Springfield, MA 01144
(413) 781-1010
 
Red Roof Inn
5 Hazard Avenue
Enfield, CT 06082
(860) 741-2571
 
Holiday Inn - South Springfield
1 Bright Meadow Boulevard
Enfield, CT 06082
(860) 741-2211
 
Howard Johnson Express
1356 Boston Road
Springfield, MA 01119 
(413) 783-2111
 
Candlewood Suites
572 Riverdale St.
West Springfield, MA 01089 
(413) 739-1122
 
Residence Inn By Marriott
64 Border Way
West Springfield, MA 01089
(413) 732-9543
 
Naomi's Inn Bed & Breakfast
20 Springfield St.
Springfield, MA 01107
(413) 433-6019