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Opening Fall 2021

Fall 2021 Student Move-in Information

Health Clearance to Move In
All students will need to meet the following requirements to be cleared to move into campus housing:

  • Submission of their completed Health Forms
    • AND
  • Submission of proof of COVID-19 vaccination
    • OR
  • Receive an approved exemption AND provide proof of a negative COVID-19 PCR test obtained no earlier then 72 hours prior to their assigned move-in day.
    • PCR testing can be performed on the day of move-in by Health Services, however students that are tested the day of move-in will need to quarantine in designated quarantine housing until test results are obtained.
    • To facilitate a smooth move-in process, students are encouraged to send their negative PCR tests to Health Services within 24 hours of move-in by scanning the results and sending them to covidvac@wne.edu.

Health Services will be on-site to assist in resolving any outstanding health clearance issues.


New First-Year and Transfer Students:
New first-year and transfer students will check in on Wednesday, August 25, 2021 between 8:00 a.m. and 1:00 p.m. Keys will be distributed at Rivers Memorial Hall. First-Year and Transfer Orientation events will begin at 2:00 p.m.

Check-in Schedule:

  • Students with last names starting A–L should arrive between 8:00 a.m. and 10:30 a.m.
  • Students with last names starting M–Z should arrive between 10:30 a.m. and 1:00 p.m.

Returning Sophomore Students:
Returning sophomore students will check in on Friday, August 27, 2021 between 8:00 a.m. and 1:00 p.m. Keys will be distributed at Rivers Memorial Hall. Sophomore Orientation events will begin at 2:00 p.m.

Check-in Schedule:

  • Students with last names starting A–L should arrive between 8:00 a.m. and 10:30 a.m.
  • Students with last names starting M–Z should arrive between 10:30 a.m. and 1:00 p.m.

All Other Returning Students:
All other returning students will check in on Saturday, August 28, 2021 between 9:00 a.m. and 5:00 p.m. Keys will be distributed at Rivers Memorial Hall.

Early Arrivals:
Early arrivals must be part of an approved early arrival group (i.e. fall athletic team, Peer or Resident Advisor staff, U&Me Mentoring Program, Music/Theater Camp, etc). If you are part of an early arrival group, your coach/supervisor/advisor will communicate with you regarding your group’s early arrival date and time. Keys for early arrivals will be available at the Campus Center, first floor, on the specified day and time for your group.


What if I need to arrive early but am not part of a group?
Students who are not part of an approved early arrival group but who wish to request an early arrival for some other reason must submit that request to Residence Life at residencelife@wne.edu. We cannot guarantee that will we be able to approve a given request, so students should not make travel plans until their request has been approved in writing. For any student who is not part of an approved early arrival group but has an early arrival request approved, the cost for early arrival will be $25 per night until the regularly scheduled move-in date (August 25 for FY/Transfers; August 27 for Sophomores, and August 28 for all returning students).

What Comes In Your Room?

All rooms are furnished with a bed, desk with chair, dresser, closet and micro-fridge. Areas with common space, such as living rooms, also have those spaces furnished as appropriate. The mattresses are twin extra long, except in Gateway Village where they are regular twin mattresses.

All furnishings provided in the room/suite/apartment/townhouse are expected to remain in that location and should not be removed to accommodate personal property. Storage space is not available during the academic year. Items not present at the time of a student's departure will result in a replacement charge billed to the student's account. Items should not be moved outside (even temporarily) since sunlight, heat and/or moisture can damage University furniture. Items found outside of student housing will be considered "abandoned" and taken by University personnel without any responsibility to notify the room occupants.

Free standing loft-style furniture and bunk beds may be modified to fit personal needs but all parts must be stored in the assigned living space (especially if nuts and bolts are involved).  Use care when modifying this furniture so that all pieces are properly assembled for safe use.  Please note that the University does not provide any tools for modifying furniture. It is recommended that you bring a variety of screwdrivers and allen wrenches. If uncertain about the design and set-up of furniture, seek assistance from University staff before rearranging and using the furniture.

The University provides a combined microwave-refrigerator unit (one per room) in Berkshire, Commonwealth, Franklin, Hampden and Windham Halls. In each of these locations, students are limited to bringing one additional refrigerator which must not exceed 3.5 cubic feet in size. Students are not permitted to bring their own microwaves to campus if they reside in these locations. These restrictions are for safety concerns and appropriate power usage in student housing.

Residents of LaRiviere Living and Learning Center are provided with a full-size refrigerator and a microwave in the common living room of each suite, as well as access to a microwave in the common areas of the wings in LaRiviere. These items are the collective responsibility of the residents of the suite.  Residents of Gateway Village, Evergreen Village and Southwood Hall are also provided with a full-size refrigerator, but are not provided with a microwave.

What Shouldn't You Bring to Campus?

Cooking appliances (such as microwaves, toaster ovens, hot plates, electric grills) are permitted only in Evergreen Village, Gateway Village and Southwood Hall, which have complete kitchens as part of each living unit.

Drugs or any illegal substances, firearms and weapons of any type, explosive agents, and fireworks are strictly prohibited. Other devices that present a clear and present danger to the welfare of others (such as paintball guns, sling shots) are not allowed, unless part of an authorized campus event. Air conditioners, halogen lamps, drums, and other amplified instruments are not permitted in University housing.

Personal furniture (i.e., other than that provided by the University) may be added by the student to housing facilities on a limited basis.  In all housing areas except Gateway Village, the student is permitted to bring single-seat supplemental items which meet the standard of California Technical Bulletin 117 (CAL 117).  In Gateway Village, single-seat personal furniture must meet the standard of California Technical Bulletin 133 (CAL 133).  The University reserves the right to limit the amount and size of supplemental seating students may bring into the room or apartment.  Upholstered multi-seat furniture (i.e., loveseats, couches, futons, etc.) is limited to that which has been provided by the University

More detailed information on the University's expectations for personal and/or University property, as well as use of resident student living space, may be found in the Resident Student Housing Agreement, a publication of the Residence Life Office. Please refer to the Policies link on the Residence Life website for access to this document. This document can also be found in the THD system.

Below you'll find a list of suggested items that you may want to bring to campus, as well as items that you should not bring to campus.

What to Bring to Campus

Personal Property Insurance

An option for low cost property insurance is available through National Student Services, Inc. at http://www.nssi.com/. Their toll free number is 1-800-256-6774. While there are a number of plans on the market and the University does not particularly endorse any one of these, it is highly recommended that students secure some type of personal property insurance, particularly if there is not coverage through a homeowner's policy already. The University does not assume any responsibility or liability for a student's personal belongings or property (replacement or repair thereof) and cannot provide temporary or seasonal storage of personal belongings.

Hotels and Motels in the Area

Arrival on-campus prior to Wednesday August 26th for new students and Sunday August 30th for returning students is not possible (unless you are a member of an approved early arrival group such as athletes, student leaders, etc.). Opening is spread out over multiple days to give students maximum flexibility when making travel arrangements. If an early arrival is imperative, please make arrangements for off-campus accommodations. 

A list of area hotels and motels can be found below for your reference should you need to arrive early. The University neither endorses nor guarantees the facilities listed. These options may assist you if you need to arrive to the area prior to move-in:

Tower Square Hotel
2 Boland Way
Springfield, MA 01103 
(413) 781-7111
 
Hampton Inn
1011 Riverdale St.
West Springfield, MA 01089
(413) 732-1300
 
Red Roof Inn
1254 Riverdale Street 
West Springfield, MA 01089 
(413) 731-1010
 
Best Western
429 Riverdale St
West Springfield, MA 01089 
(413) 785-5365
 
Sheraton Hotel
1 Monarch Place
Springfield, MA 01144
(413) 781-1010
 
Red Roof Inn
5 Hazard Avenue
Enfield, CT 06082
(860) 741-2571
 
Holiday Inn - South Springfield
1 Bright Meadow Boulevard
Enfield, CT 06082
(860) 741-2211
 
Howard Johnson Express
1356 Boston Road
Springfield, MA 01119 
(413) 783-2111
 
Candlewood Suites
572 Riverdale St.
West Springfield, MA 01089 
(413) 739-1122
 
Residence Inn By Marriott
64 Border Way
West Springfield, MA 01089
(413) 732-9543
 
Naomi's Inn Bed & Breakfast
20 Springfield St.
Springfield, MA 01107
(413) 433-6019