Key distribution and check-in will occur in residence areas at the following times:
Friday August 24th: 8:00 a.m. - 9:00 p.m. - for new students only*
Saturday August 25th 9:00 a.m. - 9:00 p.m.
Sunday August 26th 9:00 a.m. - 9:00 p.m.
*New Students: Students new to Western New England University should arrive on August 24, 2018 between 8:00 a.m. and 12:30 p.m. since the Transitions program (through the Office of First Year Students and Students in Transition) begins that afternoon.
New Transfer Students and Freshman in Upper Class Areas: New transfer students living in the first year halls (Berkshire, Franklin, Hampden, Windham and Commonwealth) will be able to pick keys up at those buildings on Friday the 24th. New students (transfer and freshmen) living in other areas (Gateway Village, Evergreen Village, Southwood Hall and LaRiviere) can pick up keys at the Office of Residence Life on the second floor of the Campus Center between 8:30 a.m. and 5:00 p.m.
Returning Students: Returning students should plan to arrive and check-in on Saturday August 25th and Sunday August 26th between 9AM and 9PM.
Early Arrivals: Returning students approved for early arrival in Gateway, , LaRiviere, Southwood and Evergreen on August 24th will be able to pick up keys between 9:00 a.m. and 4:30 p.m. at the Office of Residence Life on the second floor of the Campus Center. Returning students approved for early arrival in Commonwealth Hall on August 24th can check-in at Commonwealth between 10:00 a.m. and 5:00 p.m. For returning students requesting early arrivals before August 24th who are NOT part of an already approved group, there is a charge of $25 per night for early arrivals.
To provide additional information, clarification, or assistance, the Residence Life Office will be staffed during the following hours on Opening Weekend:
Friday, August 24, 2018: 8:00 a.m. to 5:00 p.m.
Saturday, August 25, 2018: 9:00 a.m. to 5:00 p.m.
Sunday, August 26, 2018: 12:00 noon to 4:00 p.m.
The Residence Life Office will resume regular business hours (8:30 a.m. to 4:30 p.m.) on Monday, August 27, 2017. Our office is located on the second floor of the Campus Center and we can be contacted via telephone at 413-782-1317 or via e-mail at firstname.lastname@example.org
Check-in for all students (except in the case of new students in upperclass housing areas on Friday the 24th) occurs in their chosen residence area:
Berkshire, Franklin and Hampden halls: At the tent in the middle of the three buildings
Windham Hall: In the lobby
LaRiviere Living and Learning Center: In the lobby
Commonwealth Hall: In the lobby
Gateway Village: At the staff office (11L Park Lane, on the right side of the road just as you enter Gateway Village)
Evergreen Village: Community center (Evergreen Commons)
Southwood Hall: In the lobby.
At check-in, students will be issued keys to their living space. A key may be released only to the students residing in each specific room. If a student fails to sign out a key, s/he remains fully responsible for the use of his/her living space. Also at check-in, students will meet the Residence Hall/Area staff, fill out an emergency contact card, sign their Room Condition Record and (for first year students) fill out a waiver for BEAR Olympics.
Student housing spaces (rooms, suites, apartments, townhouses, and common bathrooms and lounges) are inspected prior to student arrival by the Residence Life staff. All resident students are expected to confirm this preliminary check with their Resident Advisor and cosign the room condition record which documents the status of the living space at the time of check-in. Residence Life staff will be highly visible and available throughout Opening Weekend to complete this process with students. However, ultimately, it is the resident student's responsibility to ensure that they have completed and signed their room condition form. A failure to complete the check-in process and room condition form voids the opportunity to dispute or appeal any concerns regarding the condition of the living space at the time of your departure and subsequent billing for damage. Students will receive a copy of the check-in form which should be retained for their records.
These room/suite/apartment/townhouse inventories may need to be completed after some approved early arrivials have returned to campus. Please be aware of this when unpacking and arranging personal belongings.
What Comes In Your Room?
All rooms are furnished with a bed, desk with chair, dresser, closet and micro-fridge. Sophomore and upperclass areas with common space, such as living rooms, also have those spaces furnished as appropriate. The mattresses are twin extra long, except in Gateway Village where they are regular twin mattresses.
All furnishings provided in the room/suite/apartment/townhouse are expected to remain in that location and should not be removed to accommodate personal property. Storage space is not available during the academic year. Items not present at the time of a student's departure will result in a replacement charge billed to the student's account. Items should not be moved outside (even temporarily) since sunlight, heat and/or moisture can damage University furniture. Items found outside of student housing will be considered "abandoned" and taken by University personnel without any responsibility to notify the room occupants.
Free standing loft-style furniture and bunk beds may be modified to fit personal needs but all parts must be stored in the assigned living space (especially if nuts and bolts are involved). Use care when modifying this furniture so that all pieces are properly assembled for safe use. Please note that the University does not provide any tools for modifying furniture. It is recommended that you bring a variety of screwdrivers and allen wrenches. If uncertain about the design and set-up of furniture, seek assistance from University staff before rearranging and using the furniture.
The University provides a combined microwave-refrigerator unit (one per room) in Berkshire, Commonwealth, Franklin, Hampden and Windham Halls. In each of these locations, students are limited to bringing one additional refrigerator which must not exceed 3.5 cubic feet in size. Students are not permitted to bring their own microwaves to campus if they reside in these locations. These restrictions are for safety concerns and appropriate power usage in student housing.
Residents of LaRiviere Living and Learning Center are provided with a full-size refrigerator and a microwave in the common living room of each suite, as well as access to a microwave in the common areas of the wings in LaRiviere. These items are the collective responsibility of the residents of the suite. Residents of Gateway Village, Evergreen Village and Southwood Hall are also provided with a full-size refrigerator, but are not provided with a microwave.
What Shouldn't You Bring to Campus?
Cooking appliances (such as microwaves, toaster ovens, hot plates, electric grills) are permitted only in Evergreen Village, Gateway Village and Southwood Hall, which have complete kitchens as part of each living unit.
Drugs or any illegal substances, firearms and weapons of any type, explosive agents, and fireworks are strictly prohibited. Other devices that present a clear and present danger to the welfare of others (such as paintball guns, sling shots) are not allowed, unless part of an authorized campus event. Air conditioners, halogen lamps, drums, and other amplified instruments are not permitted in University housing.
Upholstered furniture is limited to that provided by the University. Items students may bring as supplemental seating are limited to chairs made of wood, metal or plastic. Fabric seating (as in a director's chair with canvas material) is acceptable, but any form of padding (as in a computer desk chair, papasan chair, dish chair, or futon) is prohibited.
More detailed information on the University's expectations for personal and/or University property, as well as use of resident student living space, may be found in the Resident Student Housing Agreement, a publication of the Residence Life Office. Please refer to the Policies link on the Residence Life website for access to this document. This document can also be found in the HMA system.
Below you'll find a list of suggested items that you may want to bring to campus, as well as items that you should not bring to campus.
Personal Property Insurance
An option for low cost property insurance is available through National Student Services, Inc. at http://www.nssi.com/. Their toll free number is 1-800-256-6774. While there are a number of plans on the market and the University does not particularly endorse any one of these, it is highly recommended that students secure some type of personal property insurance, particularly if there is not coverage through a homeowner's policy already. The University does not assume any responsibility or liability for a student's personal belongings or property (replacement or repair thereof) and cannot provide temporary or seasonal storage of personal belongings.
Hotels and Motels in the Area
Arrival on-campus prior to Friday August 26th for new students and Saturday August 27th for returning students is not possible (unless you are a member of an approved early arrival group such as athletes, student leaders, etc.). Opening is spread out over multiple days to give students maximum flexibility when making travel arrangements. If an early arrival is imperative, please make arrangements for off-campus accommodations.
A list of area hotels and motels can be found below for your reference should you need to arrive early. The University neither endorses nor guarantees the facilities listed. These options may assist you if you need to arrive to the area prior to Friday August 26th.
Tower Square Hotel2 Boland WaySpringfield, MA 01103
(413) 781-7111 Hampton Inn1011 Riverdale St.West Springfield, MA 01089(413) 732-1300 Red Roof Inn1254 Riverdale Street
West Springfield, MA 01089
(413) 731-1010 Best Western429 Riverdale StWest Springfield, MA 01089
(413) 785-5365 Sheraton Hotel1 Monarch PlaceSpringfield, MA 01144(413) 781-1010 Red Roof Inn5 Hazard AvenueEnfield, CT 06082(860) 741-2571 Holiday Inn - South Springfield1 Bright Meadow BoulevardEnfield, CT 06082(860) 741-2211 Howard Johnson Express1356 Boston RoadSpringfield, MA 01119
(413) 783-2111 Candlewood Suites572 Riverdale St.West Springfield, MA 01089
(413) 739-1122 Residence Inn By Marriott64 Border WayWest Springfield, MA 01089(413) 732-9543 Naomi's Inn Bed & Breakfast20 Springfield St.Springfield, MA 01107(413) 433-6019